Booking links
A public link so anyone can book a free slot in your schedule or a project's, with Meet and email notices.
- Category: Meetings and productivity
- Status: Available
- Requirements: An ArduMaker account; For a project link: level
aportarin the Calendar section; To create Meet: Google Calendar connected - MCP tools: No MCP tools: it is used from the dashboard.
What can you do with it?
Each person has one link for their personal schedule and one per project. Whoever receives it picks a free slot and books the meeting, with or without an account.
| Setting | Default | Limits |
|---|---|---|
| Default duration | 30 min | Multiple of 15, up to the maximum |
| Maximum duration | 60 min | Multiple of 15, between 15 and 480 |
| Minimum notice | 2 h | Between 0 and 168 hours |
| Days ahead | 30 | Between 1 and 180 |
| Create Meet | Yes | Only if the owner has Google connected |
- In a project link you choose the members who must be free and who receive the meeting.
- The link can be switched off or regenerated; regenerating invalidates the previous one.
When should you use it?
- So clients or candidates book a call without back-and-forth emails.
- To offer a demo several team members must attend.
How does it work in ArduMaker?
- Whoever opens the link sees the host's name, the project if any, and the possible durations. They never see what fills anyone's schedule.
- Slots are offered every 15 minutes when all participants are free: working hours minus events minus tasks, each in their time zone. Up to 45 days can be requested per query.
- On booking, the slot is checked again at that moment. If someone took it meanwhile, the booking is rejected.
- The meeting is created and emails go to the booker and each host, in their language and time zone, with the
.icsattached.
What actually changes?
- Personal link: an event in the owner's schedule, which travels to their Google Calendar.
- Project link: a project meeting with a copy per participant and a line in the history.
- A booker with an account also gets the event in their schedule; without an account, they are added as a guest to the host's Google event.
- Cancelling (from the email link or the bookings list) removes it from all schedules and Google and notifies both sides.
Diagram
- Visitor: opens the link and picks a slot
- Slot calculation: all participants free
- Booking: rechecked with the link locked
- Schedule and Google: event or project meeting, optional Meet
- Emails: notice with .ics to each party
Expected result
The booking response includes the time, the Meet link if created, the .ics and a link to add it to Google Calendar.
Errors and troubleshooting
| Type | Cause |
|---|---|
enlace_no_disponible | The link does not exist, is switched off or its project was deleted. |
horario_ocupado | The slot is no longer free or falls outside what is offered. |
demasiadas_reservas | The email already has 3 future meetings through this link, or the link received 40 bookings in one day. |
- Per IP there is a limit of 60 queries per minute to browse and 10 per hour to book or cancel.
- If the notice email fails, the booking is not undone.
- Cancelling twice is the same as cancelling once.
MCP access
There are no MCP tools to create or configure booking links. An agent can see the resulting project meetings with listar_reuniones and ver_reunion (see project calendar).
Full reference for each tool: /mcp/docs.